A Member of Bank of China Group


The Legal Administrator will assist the Legal team with general secretarial functions, and provide a range of administration support to Legal department. Perform diverse tasks and communicate with different departments within the company as well as external parties.


  • Update and maintain the database checklists for transaction bibles, bills of sale, NDAs, legal documents in the legal library and in storage
  • Manage and update regularly the significant contract lists, delivery and sales list
  • Respond to the internal queries about the transactions signed and their closing dates
  • Manage the legal library and periodic storage of the legal documents
  • Prepare compliance forms, collate email approvals and got physical sign-off from the respective departments
  • Maintain weekly reporting file on active transactions and circulate for comments to legal counsels
  • Arrange audio or video meeting and take minutes and update the status of the transactions
  • Assist the legal counsels with typing, formatting and creating execution versions of documents, arranging meetings and meeting rooms, arranging signatures from authorized signatories or notaries
  • Monitor department budget and check monthly reports
  • Check invoices for payment and maintain database of the invoices received, approved, in process and paid


  • Diploma in Legal Studies or equivalent/higher
  • 1 - 3 years’ experience as legal administrator or similar capacity, preferably in an international law firm
  • Possess good communication skills and be well organized, meticulous and self-motivated
  • A team player
  • Proficiency in word and excel and familiar with iManage or equivalent content management systems.

If you believe you would thrive in a dynamic, team-based company operating in a global business environment, then we would like to hear from you.

Please send or email, in complete confidence, your full CV, with details of expected remuneration to:

Head of Human Resources
79 Robinson Road #15-01
Singapore 068897
Email: [email protected]
Website: www.bocaviation.com